As the Commission service collects and further processes personal data, it is subject to Regulation (EC) 45/2001 of the European Parliament, of the Council of 18 December 2000 on the protection of individuals to the processing of personal data by the Community Institutions and bodies and on the free movement of such data.

Context and Controller
What personal information do we collect, for what purpose, under
which legal bases and through which technical means?
Types of personal data. Information can relate to the following data:
o First name
o Middle name(s)
o Last name
o Education degree (Academic title and institution)
o Birth date
o Nationality
o Gender
o Contact details (e-mail address, country of residence)
o Current employment status and sector

The Directorate-General for Education, Culture, Youth and Sport (DG EAC) is in charge of the policy part of the OCEANS network. It is expected that more people who have benefited from EU funded mobility programmes in international credit mobility want to join OCEANS network. Being able to contact past and present beneficiaries enables the Commission to conduct surveys and follow their careers, thus assessing the impact of its programmes in the long term. Such assessment is both an obligation and a useful policy tool allowing OCEANS network to improve. It also allows registered users to network amongst themselves.

Legal bases
The legal bases for the processing operations on personal data are:
Decision No 1982/2006/EC of the European Parliament and of the Council of 18 December 2006 concerning the Seventh Framework Programme of the European Community for research, technological development and demonstration activities (2007-2013).
Regulation (EU) No 1288/2013 of the European Parliament and of the Council of 11 December 2013 establishing “Erasmus+”: the Union programme for education, training, youth and sport (2014-2020).

Who has access to your personal data and to whom is it disclosed?
Access to your personal data is granted to selected European Commission personnel. With your agreement, other OCEANS network members will be able to see your contact information and other relevant information you chose to make public.

How do we protect and safeguard your information?
The collected personal data is saved on servers of an external IT company acting as a data processor under contract for the European Commission (EC). The company shall act only on instructions from the European Commission; shall comply with the obligations set out in the Regulation (EC) 45/2001.

How can you verify, modify or delete your information?
In case you wish to verify which personal data is stored have it modified, corrected or deleted, please contact us using Contacts section of this website.

How long do we keep your personal data?
The data will be retained as long as OCEANS networks exists or until you decide to erase your data.

Contact information
For any questions related to your rights, feel free to contact OCEANS network, explicitly specifying your request. Users can contact the Controller using the Contacts section of this website or by sending an email to service(at)oceans-network(dot)eu.
Any information relating to processing of your personal data is detailed in the register of the Data Protection Officer of the Commission: http://ec.europa.eu/dataprotectionofficer/register/index.cfm?TargetURL=D REGISTER

Technical support:
OCEANS network Service Provider: it-support(at)oceans-network(dot)eu
Hotline: +49 221 139319-0
(Monday to Friday, 09:00 to 18:00 hrs CET)

In case of conflict, complaints can be addressed to the European Data Protection Supervisor http://www.edps.europa.eu

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